How to apply and what is the protocol
You apply to an internship at Erasmus intern website (stage 1) where you submit your CV and explain your motivation for doing this internship. If your profile looks promising we will contact you over the Erasmus intern website and invite you to an interview via Whatsapp or Telegram (stage 2). In this stage, you must show your identity, communication skills, your character, your knowledge, your working habits. If all is good you will be invited to our discord server (stage 3) where interns communicate with each other, share experiences, help each other get VISA, get learning agreements, arrange transportation, get health insurance, and such. When you complete all documents you need to get into the signing documents stage (stage 4). At this stage, you send all required documents + CV to email firstname.lastname@example.org with a subject including “Erasmus intern” (without quotes “). We will finish your documents and return them to you via email + if you need a physical copy we will send it via post. Then you arrange your travel and come to Slovenia (stage 5) where you meet others and join our telegram group for daily operations, chat, and jokes.
Where is the trainsheeship taking place?
Possibly because of Covid situation it can be done remotely but generally it is taking place in Slovenia (southeast Europe) in the city of Koper, learn more here: https://en.wikipedia.org/wiki/Koper.
How will I find accomodation, a place to live?
Usually, interns or other kinds of Erasmus participants get hosted in a student’s dorm which costs about 180 euro per month. Because of Covid, we may need to find a place to quarantine for the first 10 days which may increase the cost up to 400eur (in the worst-case scenario). Anyhow, if you find accommodation yourself this is perfect.
Is the time frame flexible and can traineeship be extended?
Sure but it depends on many factors so please provide your wishes on arrival time and length and we will consider feasibility regarding accommodation, mentorship, a place to work, etc.
Can two friends apply to the same traineeship?
Yes, but both of you would have to apply to traineeships separately, and obviously, both of you would need to be accepted.
How much work will I be required to do?
The workload is flexible from one hour per day to 8 hours per day. If you want to do more work you will simply learn more and gain more experience. If you want 8 hours of work per day you should clarify that before signing the Learning Agreement because we will have to check your skills and your work ethics more carefully. We want to provide a good working environment for you and that is why we need to make careful consideration before agreeing to that.
What is the working regime for a traineeship?
It is required to have two discussions with your mentor per day, one in the morning (anytime between 8 AM and 11 AM), and one in the evening (5 PM or so). This discussion can take place in person or over the phone/zoom/skype. You are expected to provide some creative work during the day so you can report it in the evening discussion.
What equipment do I need?
You need a Windows or Linux laptop (it can be old), other equipment will be provided by IRZU.
What to do if I don’t like my traineeship?
You can end this traineeship any day you like for any reason, however, you will not be able to use the funds that were reserved for this traineeship in other erasmus+ activities (unless the Erasmus manager at your school will allow you to do so). Probably it is safest to organize 2 or 3 months of traineeship first and expand it into 6 or 9 or 12 months after making sure that you feel good about it.
Will I need to be quarantined when I arrive in Slovenia?
It all depends on the situation and covid related legislature at that time, but in a case, a quarantine will be required we will help you to find a place by our best efforts – worst case scenario you will pay a full price for it at the commercial hotel, which is approximately 400eur for 10 days (but this is the worst-case scenario).
Are PCR tests required?
Currently not but it could occur that PCR tests will be required when entering or leaving the country at that time. Worst case scenario is you’ll pay the full PCR test which is about 80eur. In such a case we will help you logistically and financially as we all understand that such situations are rather unpredictable these days.
How to get there?
One way is to fly to Slovenia main airport (https://www.fraport-slovenija.si/en/Main) then take a cab or bus to Kranj (20km) and then take a train to Koper (120km). Anyhow it is best to contact us at email@example.com to help you in that arrangement as we are locals and we will be able to find the best ride for you. Another option is to fly to Italy (Trieste airport) and then take a bus to Koper (20 km) however these buses are less frequent (+ additional crossing the border Italy-Slovenia can add extra troubles) so contact us before you book your flight so we can check it beforehand. Worst case scenario we will send someone to pick you up.
What documents do i need to provide?
You need to provide an erasmus+ learning agreement
( https://ec.europa.eu/programmes/erasmus-plus/sites/default/files/learnin… ), plus any other documents required regarding the international travel (student visa possibly). You should contact an Erasmus representative at your local university, and you can always contact us at firstname.lastname@example.org so we can check on our side if anything else is required.
What is life in the city of Koper like?
Koper is a student city located at the sea so it is also a tourist destination. Very easy-going, relaxed, and open-minded. Learn more: https://www.youtube.com/watch?v=ly-VU651apE.
What is the cost of living in Koper?
Student dorms cost about 150-200€ per month (you pay this yourself, we only help you organize it if you need help). Then coffee is about 1€, fast food snacks are about 1-4€, lunch is about 6€, and there are many locations at the seaside to enjoy nature for free. Phone SIM card with unlimited calls and 40GB of the internet is 10€ per month.
Do I need a visa, visum (slovenian: vizum)?
What is a visa learn here: https://resources.envoyglobal.com/blog/what-is-the-difference-between-a-… You should check if you are required to obtain a VISA to visit Slovenia. If your country is not in the EU then probably you need to obtain a VISA because Slovenia is in the EU and the Schengen area. VISA process is easiest for 89 days visit or shorter, this is called VISA type C. You need to send the following documents: Erasmus learning agreement, Erasmus acceptance confirmation, IRZU acceptance letter, and IRZU CEO warranty letter + some documents need to be translated in Slovenian (depends on the embassy what they want). You need to send those documents to the Slovenian embassy in your country via email and they will tell you if documents are sufficient and will tell you to visit them personally. maybe you will have to provide some translations and in that case, you should ask them which translators are registered for this job (those are usually called legal translators, or court translators, and in turkey for example there are only three of them (one Slovenian in turkey, and two Turks in Slovenia). The Visa process generally takes 5-10 days and costs about 60€ + if you need some translations. They always do discounts for students so you should ask them about it.
Is time of internship flexible?
Yes, but you will have extra trouble obtaining a VISA for 90 days or more. If you just want to move the period of your internship simply ask us and it can be arranged.
How is my health insurance provided?
You pay for health insurance which is approximately 35€ per 3 months or about 50€ per 6 months. You should try to arrange this before leaving your country (you can do that at any tourist agency). But we can also arrange that once you are here (just don’t hurt yourself before we do that).
How much money will I get from erasmus?
It depends on the financial situation of your origin country but you should get between 450€ and 650€ per month which is enough to live in Slovenia (200€ for dorm, 200€ for food).
What language is used there?
Slovenia is a small country so we are very used to speaking English on a daily basis. We also speak Italian, Croatian, and a bit of German. Our native language is Slovenian, but pretty much all academia and all arts are based on English.
What to do if anything goes wrong?
When you contact us at email@example.com you will be provided with a responsible phone number and email and this person will arrange anything possible to get you out of any trouble. We are vigilant, we have traveled the world, and we will never leave you alone without providing you help and backup 24/7. Slovenia, however, is a relatively safe country.
What is IRZU’s objective goal in these traineeships?
We want to try new things and we feel the best way to do that is to have a relaxed person think outside the box and do something from their heart. IRZU has already spun off two businesses (Breathing Labs, Slovenia, and Ultrasonic Audio, Slovenia) and various art productions so we try to keep this innovative spirit alive and kicking.